Approve the adoption case closure

Follow these steps to approve the closure of an adoption case. You will not be able to approve the case closure until the adoption worker resolves all validation issues, as described in Finalize an adoption and close the adoption case.

1. From the Home screen, click the Case tab.  The Case Workload screen appears.

2. Select the case ID number link for the case you want to update. The Case Overview screen appears.

3. Click View Member Details link for the child you want to approve. The Members tab appears.

4. Click the Finalization/Case Closure tab.

5. Click the Validate Adoption Case Closure link. The Adoption Case Closure Validation Details screen appears.

6. Click Approval.

The system performs the following actions after the supervisor approves the adoption:

• Creates a new person profile record, including a new person ID, for the adopted child. If you entered a SSN on the Adoption Placement/Finalization Details screen, the system applies it to the new person record.

• Links the new profile to the original person profile.

• Restricts access to the child's original case, person profile, and the closed adoption case information. Only workers with the appropriate security profile may access these records.

• Sets the Previously Adopted field on the original person record to "Yes," and applies the child's age when the adoption was finalized to the Age at Adoption field.

• Adds the child to the adoptive family provider as a new, active child household member, with member type "Permanent." The effective date is the journalized date for adoption finalization. The member role This term will be found in the Participant’s grid of the all activity sources with the exception of External Assessment. This term refers only the selected person and their role in the activity source and not their person relationships. Those types of associations would be recorded in the Person Associations hyperlink only. on the provider record for the child is set to "Child Household Member.”

• Changes the child to an inactive member of the adoption case.

• Assigns a new Title IV-E number to the child's new person record. The original Title IV-E number remains with the original person record.

• End-dates the medical span on the child's original person record, and starts a new medical span on the child's new person ID.

• Applies the AFCARS AFCARS is the Adoption and Foster Care Analysis and Reporting Sytsem. identifier to the new person ID.

After the adoption is approved, an adoption worker records the court ruling and updates the child's legal status in the system.