Record a Need for a person

Needs Needs (formerly referred to as Concerns) are behaviors and risks displayed by the child or family. This should include the reasons for DCS involvement with the family/child. (formerly Concerns) and Action Steps can only be added/updated from within a source activity.  Source activities A source activity is the record that Strength/Needs records are attached to. It can be a CFTM, Collateral Contact, Consultation, External Assessment or IPA. When the select link corresponding to a Strength/Need record is clicked from the Electronic Case File area the Source Activity where the Strength/Need record was created is available as a hyperlink to view additional information. are those actions that take place in the course of casework where a child and family’s strengths, needs Needs (formerly referred to as Concerns) are behaviors and risks displayed by the child or family. This should include the reasons for DCS involvement with the family/child. and action steps are identified.  Examples are CFTMs, Collateral Contacts, Consultations Consultations are conversations that take place between parties internal to DCS., External Assessments, and Immediate Protection Agreements.  Source activities A source activity is the record that Strength/Needs records are attached to. It can be a CFTM, Collateral Contact, Consultation, External Assessment or IPA. When the select link corresponding to a Strength/Need record is clicked from the Electronic Case File area the Source Activity where the Strength/Need record was created is available as a hyperlink to view additional information. can be created by selecting a source activity from the Quick Actions Quick Actions refers to the ability to quickly document an activity from the Person Home Page. Quick Actions can be selected from a drop-down list on the Person Home Page. In Phase 1, activities that can be 'quickly' documented without requiring navigation into case modules are: CFTM (Schedule, Reschedule, Cancel, Hold), Add/Delete Collateral Contacts, Add/Delete Consultations, Add/Delete External Assessments, and Add/Delete IPA. list on the Person Home Page.

1. Navigate to Person Home Page:
   1. From Home Workload page, click the Person icon on an Ongoing Case.  The Person Home Page appears.
   2. Alternately, click the search link at the top of the page and search for and select a Person.  The Person Home Page appears.
2. Select a Quick Action; either Hold CFTM CFTM stands for Child and Family Team Meeting. This team is built by DCS to make plans, decisions and recommendations toward achievement of permanency for the children involved., Add Collateral Contact Collateral contacts are conversations, by telephone, in-person, or in writing that the worker has with persons on behalf of the client. This includes any professional providing formal services (e.g., therapists, teachers) and others important to the client (e.g., neighbors, ministers)., Add Consultation, Add External Assessment An External Assessment is any assessment that is completed by a non-DCS professional (e.g. Vocational Assessment, Psychological Assessment, etc.). or Add IPA Individual Protection Agreement.  In each there will be a section called "Strengths and Needs Needs (formerly referred to as Concerns) are behaviors and risks displayed by the child or family. This should include the reasons for DCS involvement with the family/child." where Needs Needs (formerly referred to as Concerns) are behaviors and risks displayed by the child or family. This should include the reasons for DCS involvement with the family/child. can be recorded.

   

3. Select  'Add IPA Individual Protection Agreement' from the Quick Actions Quick Actions refers to the ability to quickly document an activity from the Person Home Page. Quick Actions can be selected from a drop-down list on the Person Home Page. In Phase 1, activities that can be 'quickly' documented without requiring navigation into case modules are: CFTM (Schedule, Reschedule, Cancel, Hold), Add/Delete Collateral Contacts, Add/Delete Consultations, Add/Delete External Assessments, and Add/Delete IPA. drop-down.  A 'Select IPA Individual Protection Agreement' window pops up.
4. Click 'New' on the 'Select IPA Individual Protection Agreement' window.  The IPA Individual Protection Agreement screen appears, with a 'Strengths and Needs Needs (formerly referred to as Concerns) are behaviors and risks displayed by the child or family. This should include the reasons for DCS involvement with the family/child.' section and a 'Participants' section.
5. At least one child concerning The Child Concerning is the child who is the subject of a permanency goal. See "Person Concerning". is required in order to enter a Need.  Select 'Child Concerning The Child Concerning is the child who is the subject of a permanency goal. See "Person Concerning".' on a child's row in the Participants grid.  Click in the 'Role This term will be found in the Participant’s grid of the all activity sources with the exception of External Assessment. This term refers only the selected person and their role in the activity source and not their person relationships. Those types of associations would be recorded in the Person Associations hyperlink only.' field and a drop-down will appear.  Click the arrow to expand the drop-down and select 'Child Concerning The Child Concerning is the child who is the subject of a permanency goal. See "Person Concerning".'.
6. In the 'Strengths and Needs Needs (formerly referred to as Concerns) are behaviors and risks displayed by the child or family. This should include the reasons for DCS involvement with the family/child.' grid, click the arrow on the 'Add' button to expand it and select 'Need'. The 'Add Need' window pops up.
7. Click inside the 'Concerned Person' field and select the child concerning The Child Concerning is the child who is the subject of a permanency goal. See "Person Concerning"..
8. Enter Begin Date.
9. Optionally select a category.
10. Click Save.  You have added a Need.  The new need will be the first 'Need' listed.