Contract Number

Enter the contract number. You can enter alphabetic or numeric characters.

Contract Begin

Enter the beginning date of the contract.

Contract End

Enter the date when this contract ends.

Status

Select the status of the contract.  If the status is currently "Active," you can change the status to "Payment Hold," Cancelled," or "Terminated." The system changes the status to "Expired" when the end date passes.

Contracted Amount

Enter the total amount of the contract. This field is disabled when the contract is in "Active" status.

Authority Number

Enter the authority number for this contract, if applicable.

Vendor Number

If this service provider has a vendor number, enter the number.

Resource Name/ID

Select the resource for the contract. Click Search Resource to find the resource in the system. Click unlink to remove a resource from the contract.

Amendment Number

Displays the system-generated number of the contract amendment.

Amendment Reason

Select the reason for amending the contract, if appropriate.

Encumbered Date

Enter the encumbered date.

Encumbered Amount

Enter the encumbered amount.

Notification Type

Select the notification type, either contract amount or encumbered amount.

When a notification is selected, along with a ceiling value (for example, 20%), the system multiplies the selected amount by the selected percentage and matches the result against the used amount to determine whether the ceiling threshold for that notification has been reached. If so, the system generates a notification to the contract administrator.

Notification Ceiling

Select the ceiling percentage for the system to use in calculating the  notification to the contract administrator.

Comments

Enter any additional information about this contract.

Contract Administrator

Select the contract administrator for this contract.