Non-Custody Episodes

Objective:  Create Non-Custody Episode   

TFACTS Program Name:  /case/case/noncustody_episode_jsp

When there is an open Ongoing Family case, navigate to the Non-Custody link to create the Non-Custody episode. There is no need to link an Intake to create the Non-Custody episode when the case is open.  Note:  If an open Ongoing Family case does not exist, then to create a Non-Custody episode, an Other Intake must be created.  Refer to Other Intake: Non-Custody help topic for more information.

• Locate the open Ongoing Case from the Assigned Worker's caseload or via a Person or Case Search.

• Click the Non-Custody link in the Navigation links area.  The Non-Custody Episodes page displays.

• Click Add.

• Make selections from the drop-down lists or calendar selectors for the following fields:

• • Child/Youth

  • Episode Type

  • Episode Begin Date

  • Origination (only necessary when Episode Type is FSS)

• In the Assign To field begin typing the name of the worker to whom the case will be assigned, last name first.

• Select Assignment Role This term will be found in the Participant’s grid of the all activity sources with the exception of External Assessment. This term refers only the selected person and their role in the activity source and not their person relationships. Those types of associations would be recorded in the Person Associations hyperlink only..  Assignment Roles for Non-Custody cases are as follows:

• • Family Crisis Intervention Worker

  • Non-Custodial Provider Worker – for non-DCS Assignments

  • Ongoing Non-Custodial Worker

• Click Save.  The Non-Custody Episodes screen will display reflecting the Non-Custody Episodes just added.

• Click the Case Overview link in the Navigation area to view the assignment to the child(ren).

• Note:  If edits are made to the Non-Custody Episode Begin or End Dates within the Non-Custody link the Assignment History screen will also need to be updated to ensure assignment dates remain within the non-custsody episode dates.  Edits do not automatically update the Assignment History.  

** Don’t forget to enter the Case Service for Targeted Case Management! **

Close/End Non-Custody Episode

** When it’s time to close/end the Non-Custody episode, make sure to end the Targeted Case Management Case Service with the same date that will be used to close the Non-Custody case. **

• Click the Non-Custody link from the Navigation links area to enable the Non-Custody Episodes screen.

• Click the episode row for the child whose service is ending.

• Click the Edit button.

• Click the Calendar selector, or enter the Episode End Date.

• Click Save.

• Repeat, as necessary, to end Non-Custody Episodes for additional children.

• Click the Case Overview link to view ended Assignments.

• Click the Case Closure link to close the Ongoing Family Case if no Assignments remain on this case.  Do not close the Ongoing Family case if other program staff still have assignments!