About family permanency plans

Permanency planning is the process that guides the efforts to ensure that all children in custody attain a permanent living situation as quickly as possible. The family permanency plan in TFACTS is the tool used for addressing the overall strengths and needs (formerly concerns) of the family or case participants. Family permanency plans are required by federal and state law for all children in state custody, and are required by policy for all families receiving services from DCS. This means that families and children receiving services from CPS, Juvenile Justice probation/aftercare as well as children placed in custody will have a family permanency plan.

The family permanency plan is typically recorded after the assessment has been completed. Policy requires family permanency plans to be created by certain time frames. Please refer to policy 31.5 Family Permanency Plans. See Record a FFA assessment, CANS, SDM, ACSLA for information about the family assessment process.

If a child is in the full guardianship of the Department, an adoption case is created which will allow for a child-only family permanency plan. You can create one family permanency plan for a sibling group if the sibling group is included in the adoption case.

Overview of family permanency plan development

When you develop a family permanency plan in TFACTS, you typically perform these major steps:

1. Record a child and family team meeting (CFTM), having first created a child and family team for the case. All family permanency plans are developed within the context of a Child and Family Team Meeting (or FSTM).

2. Record the permanency goals. Each child that is receiving direct services from DCS must have at least one permanency goal. See Record a permanency goal.

3. Record strengths and concerns for the family case. All family permanency plans must have at least one strength record linked to the plan and one concern record for each of the three missions (safety, permanency, and well being). See Record strengths for a case and Record concerns for a case.  

4. Link the CFTM to the applicable strength and/or concern record. This can be completed at the time you record the strengths and concern records for the case. See Record strengths for a case and Record concerns for a case.

5. Record the details of the permanency plan. This step includes several tasks, as shown in the Record a permanency plan overview process.

Additional information

As a worker on the case, you work with the family to identify the strengths (non-risk contributors) and concerns (risk contributors). Then you identify the appropriate outcomes, action steps and services that benefit the family or individual child. The family permanency plan reflects your planning efforts, as well as the following:

Only family permanency plans with a status of "In Progress" can be edited or deleted by the FSW or Team Leader. See Delete a permanency plan from a case. When the Team Leader receives a record that has been routed for review and approval, the Team Leader can edit the record prior to giving approval, but not delete the record.

If necessary, strengths and concerns can be deleted or unlinked from the family permanency plan before the plan is approved.

The most recent permanency plan in "Approved" status can be used as a starting point for a revised family permanency plan. See Copy an approved permanency plan for a new plan.