Education Passport CS-0657

CS-0657 is a compilation of documents that constitute the education history of a student or child's current school record.

The Education Passport refers to the form and the supporting documents that are to be provided to a school upon enrollment of a student.  All students in DCS custody as well as those receiving probation services will have an Education Passport.  A new Education Passport cover sheet is completed by the Family Service Worker (FSW) whenever a student is enrolling in a new school.  The Education Passport is placed in the child’s master file.  A copy must be given to foster parents by the FSW.

The parameter screen for the Education Passport has sections that need to be filled in by the person generating the passport.

* Prepared for New Schoolrequired use the drop down to select the new school

* Enrolled Date for New Schoolrequired enter the date of enrollment for the new school

  Contract Nameenter the contract name at the school if known/applicable

  Records Checklist

      School Enrollment Lettercheck the box to indicate that the records are “enclosed” or were “not available” for the following:
           Immunization Records
           Most recent grade card
           Current transcript (for high school students)
           Current IEP (if applicable)
           Current 504 Student Services Plan (if applicable)
           TEIS screening results and Family Services Plan (if applicable)

      Additional School Enrollment Information include copies of vital recordsanswer “Yes” or “No” to each question in this section
           Has the student been officially withdrawn from previous school
           Is this student currently suspended or expelled from public school
           Are medications needed during the school day
               If yes, list

      List the Most recent schools the Student has attendedlist the most recent schools, three (3) can be added.
           School System Name - use the drop down to select the school district
           School Name - enter the school's name the child attended
           Withdrawn Date - enter the date the child was withdrawn

      Child/Youths Status
          Line one: All students in custody under age 3 must be referred for Tennessee Early Intervention Services (TEIS).  For these children, the file should contain the completed Education Passport cover sheet and the TEIS information.

            Files for children from 3 to 5 years of age who are not yet in school will contain only the Education Passport cover sheet with this box checked.  If students ages 3 to 5 are receiving special education services from the public school, the file should contain a completed Education Passport cover sheet and the appropriate special education information.

            Files of students of school age (ages 5 and up) should contain a competed Education Passport cover sheet and all of the necessary documentation.

            Files of students on probation should contain an Education Passport cover sheet and only current report card/current attendance data. 

          Line two:Include in the file proof of any high school diploma/credential earned by the student.  Place a copy of the high school diploma, the GED/HiSET, or other type of diploma with the last Education Passport cover sheet/documents and mark the appropriate box.  (Note: if a student enters custody (or another DCS service) with a diploma, this can be the only document with the Education Passport Cover sheet unless additional course work is completed in college, technical school, etc.) 

Contact Name at Provider Agency enter Name, Address, Phone Number, and E-Mail

Other Title-School Enrollment Letter enter Name, Address, Phone Number, and E-Mail

* Compiled Bysystem generated, displays the name of the person logged in

* Date systemgenerated, displays the current date

Knowledge Base...

[frm_education_passport_cs_0657] (revised May 2017)