ASFA Review
Ensure federal guidelines for the Adoption and Safe Families Act are taken into consideration.
Process
Overview
Follow these steps to create an ASFA Review Note in a family case:
From the Home Workload screen, select an ongoing case. The Case Overview screen appears.
Click ASFA Review in the blue left link menu. The ASFA Review screen appears.
Click the Add Note button to initiate the creation of a new ASFA Review note. The ASFA Review Details page appears.
'ASFA Review' is populated as the Conference Type. No other conference types are documented in this screen.
Enter the Conference Date. The current date will be the default. The date can be changed to an earlier date, but cannot be changed to a future date.
Select the appropriate value for 'Exception to File TPR'. Values are: Compelling Reason Exists, No Compelling Reason Exists, and TPR Has Been Filed.
If 'Compelling Reason Exists' or 'No Compelling Reason Exists' is selected, then Expiration Date is required in order to save the ASFA Review record
Expiration Date must be greater than or equal to the Conference Date.
Typically is 3 to 6 months from when the compelling reason is documented, according to Policy 16.31.
8. At least one Case Conference Participant must be added to the ASFA Review note.
Include all employees who participated in the discussion, (self, FSW, TL TC, Attorney, etc.) and ADD All Custody CHILDREN to whom the ASFA Review applies.
Participants can be deleted if added in error. Once added, a (delete) link will appear beside the name of each person added. Click the link to delete the person from the ASFA Review record.
9. Narrative is required to save the ASFA Review record.
10. Click Team Leader Reviewed check box.
11. Status of the ASFA Review record defaults to 'Draft'. The record can be edited/updated while in Draft status.
12. Once all required fields have been entered and no additional information needs to be added, select "Complete" from the Status drop-down list and click 'Apply' or 'Save'.
Once the record is in "Complete" status, it can no longer be edited.
13. To add additional information to an ASFA Review record in "Complete" status, click the 'Add Addendum' button.
14. An Addendum Details window will display where Addendum Narrative is a required field. The existing narrative also displays on the window for reference. Enter the Addendum narrative and click Save to save the update.
15. Click the View Narrative button to view the original narrative and all addendums on one page.
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