Child in DCS custody at Time of Incident

Check this box if the alleged child victim was in DCS custody at the time of the incident.

Unknown Participant

Check  this box if you do not know the participant's name. When you save the data, the system creates a new participant record but enters UNKNOWN - INTAKE [#] in the name fields.

If you know only the first or only the last name, enter the name first, then select this check box. The system enters UNKNOWN - INTAKE [#] in the name field you left blank.

You can add a participant name later, when you have the information. When you remove the check mark,  the name fields become enabled, allowing you to enter the participant's first and last names.

The system assigns a unique person ID number to an unknown participant.

Name fields

The participant's first, middle, and last names.

Gender

The participant's gender.

SSN

Enter the participant's social security number.

DOB

The participant's date of birth, if known. Use the format MM/DD/YYYY. If you do not have the birth date, you can enter an age range.

Age

The age of the person in years.

Estimated Age

If you do not have the birth date, enter estimated age in days, months, or years, whichever is appropriate for the participant.

Birth City

The city where the participant was born, if known.

Birth County

The county where the participant was born, if known.

Birth State

The state where the participant was born, if known.

Birth Country

The country  where the participant was born, if known.

Tennessee Resident

Select the participant's state residency, if known.

U.S. Citizen

Select the participant's U.S. citizenship, if known.

Legal Alien Status

Select the legal alien status, if known.

If not U.S. Citizen, where?

Enter the country of citizenship, if known.

Available Roles

Contains the possible roles for the participant. Select a role This term will be found in the Participant’s grid of the all activity sources with the exception of External Assessment. This term refers only the selected person and their role in the activity source and not their person relationships. Those types of associations would be recorded in the Person Associations hyperlink only. in this box, then click Add> to move the role This term will be found in the Participant’s grid of the all activity sources with the exception of External Assessment. This term refers only the selected person and their role in the activity source and not their person relationships. Those types of associations would be recorded in the Person Associations hyperlink only. to the Selected Roles box.  If the category of this intake is CA/N, at least one participant must have the "Alleged Child Victim" role This term will be found in the Participant’s grid of the all activity sources with the exception of External Assessment. This term refers only the selected person and their role in the activity source and not their person relationships. Those types of associations would be recorded in the Person Associations hyperlink only..

Selected Roles

Contains the roles that have been designated for the participant. To remove a role This term will be found in the Participant’s grid of the all activity sources with the exception of External Assessment. This term refers only the selected person and their role in the activity source and not their person relationships. Those types of associations would be recorded in the Person Associations hyperlink only., select it, then click <Remove.