Create a payment requests roster
A payment requests roster organizes payment requests ready for payment into logical groupings for ease of validation and approval. After you create rosters for a group of payment requests, you can append rosters together for more efficient processing.
Follow these steps to create a payment requests roster.
Click Financial > Payment. The Process Payment Requests screen appears.
Click Payment/Billing Requests Search in the link menu. The Payment/Billing Requests Search screen appears. On this screen you select the criteria of payment requests to include in a roster.
Select the criteria for the payment requests you want to include in the roster.
Click Search. The matching payment requests appear in the search results grid.
Review the list of payment request records. If the list is not what you expected, you can re-enter the search criteria and click Search again.
Click Create Roster. The Create Roster screen appears.
Either select an existing category in the Select Category list or enter the name of a new category in the Roster Category field.
Enter a name for this roster in the Roster Name field. Refer to the names in the Roster Names in Use list to avoid duplication.
Click Save. You are returned to the Process Payment Requests search screen.
Search for the payment request roster you just created.
Make any changes to this roster, if necessary. You can add a payment request, update units and dates, apply invoice numbers. You can also print the roster and generate invoices.
(Optional) Append another roster to the new roster.
Next, you can update the payment request units and apply invoice numbers to make corrections to the payment records. If the payment requests records are acceptable, you can approve the payment requests in a roster.