In TFACTS, the Financial Management function helps automate and manage tasks for the following processes:
Service funding
Statewide budgeting and regional budgeting
Determine eligibility for IV-E Foster Care Maintenance and Adoption Assistance
Determine eligibility for Subsidized Permanent Guardianship
Revenue maximization
Service funding
The Department, counties, regions, and providers offer various type of services for members in family cases. The services offered through these groups are established in TFACTS for selection on case records. For each type of service, the State has defined a default cost to be used to calculate service payment amounts. On a case-by-case basis, a different standard of compensation can be defined for services.
See also:
Record a service and service costs
Record a service authorization
Record a service contract for a resource
Link a contract to a service authorization
Statewide and regional budgeting
State IV-E administrators establish ceilings for services offered by resources, generally for foster care and adoption subsidy services provided under Title IV-E. This ceiling is the maximum amount the State will reimburse the Department, or other applicable county, region, or provider for a service. Each year ceilings are computed based on the statewide average rates for all services. Ceilings are recorded in TFACTS.
After budget ceilings are recorded, the budget details for the Service Ceiling, Authority Number, or Fund Source service category can be defined. In TFACTS, administrators can add a new ceiling and record the annual updates to the ceilings already in the system.
See also:
Record service budget ceilings and budget details
Eligibility for IV-E Foster Care Maintenance and Adoption Assistance
In TFACTS you can determine a child’s eligibility for federally funded programs under Title IV-E. The programs include foster care maintenance (FCM) and adoption assistance (AA) payments for eligible children in temporary or permanent custody of your agency. If the child is eligible for FCM, the Department is generally reimbursed for payments made during a placement episode. For AA, the subsidy must be reviewed at least once a year to ensure that the child meets the requirements for continued eligibility. These review records also appear on the adoption subsidy history.
For a child in foster care longer than 1 year, the Federal government requires the IV-E agency to document that the child continues to be financially needy and deprived of parental support or care. Per Federal instructions, all factors of AFDC eligibility (subject to change) must be reconsidered at each redetermination.
The next redetermination of AFDC eligibility is scheduled at least annually from the month the last redetermination is completed. The month the redetermination is completed is to be sent to the DHS VIP system for a child who is eligible for companion TennCare benefits.
The Federal government does not require a redetermination of AFDC eligibility each time there is a change in the child's circumstances.
See also:
Determine eligibility for IV-E Foster Care Maintenance
Determine initial reimbursability for IV-E FCM
Determine continued reimbursability for IV-E FCM
Determine eligibility for IV-E Adoption Assistance
Determine eligibility for non-recurring adoption expenses
Eligibility for Subsidized Permanent Guardianship (SPG)
A child's eligibility for State Subsidized Permanent Guardianship (SPG) and other non-recurring SPG expenses can be recorded and maintained in TFACTS. For SPG, the subsidy must be reviewed at least once a year to ensure that the child meets the requirements for continued eligibility. These review records also appear on the adoption subsidy history.
By default, all case members are in the assistance unit for SPG. If any members do not have an impact on SPG eligibility, those members can be removed members from the assistance unit.
See also:
Determine eligibility for Subsidized Permanent Guardianship
Determine eligibility for non-recurring SPG
Revenue maximization
In TFACTS, payment processing can be accurately defined and maintained. TFACTS provides efficient processes for handling rosters, payments, invoicing, and disbursements.
TFACTS allows payment requests to be created in two ways: through the payment processing batch processes and through manual payment requests.
See also:
Create a manual payment request
Create a payment requests roster
Remove a payment request from a roster
Update payment request units and dates
Apply an invoice number to a payment request