Record a service contract for a resource

In TFACTS, you can maintain the contract with a resource provider for specific services, such as managed care contracts, by adding or updating services costs. You can also update a contract for compliance monitoring and outcomes.

Follow these steps to record a service contract for a resource.

1. From the Home screen, click Resource > Contracts. The Contracts screen appears.

2. Enter filter criteria to display the existing contracts for the resource provider.

3. Click Filter. The matching contracts appear in the Contracts grid.

4. Click Add Contract for a new service contract or click the copy link to create a new service contract from an existing record. The Contract Details screen appears.

5. Complete the fields on the details screen, according to the contract. You must complete at least these fields:
   
   Contract Number
   Contract Begin
   Contract End
   Status
   Resource Name/ID

6. (Optional) Add specific service costs to the contract, if appropriate.

   a.	Click maintain contract services. The Contract Service Cost Details screen appears.
   b.	Select the Service Description that is applicable to the cost you are defining.
   c.	Select the TennCare Approved check box to indicate that TennCare approves the cost for the contract.
   d.	Enter the number of units of the service included in the contract in the Rate box.
   e.	Enter the date range for the cost in the Cost Begin and Cost End boxes.
   f.	Click Retrieve Base Rate.
   g.	Click Link Person to select the person who is applicable for this service cost.
   h.	In the Add On Cost box, enter the amount of extra cost for the person you selected.
   i.	Click Calculate to display the new total for the service cost.
   j.	Click Save. You are returned to the Contract Details screen.

7. (Optional) To add worker activities to the contract, click Link Activity. The Resource Activity Log screen appears. Select the activity record and click Save. You are returned to the Contract Details screen.

8. When the contract details are complete, click Submit for Approval. The system sends the contract to the team leader for approval.

9. Click Save. You are returned to the Contracts screen.

See also:

Amend a service contract for a resource