Record service budget ceilings and budget details

As the State IV-E administrator, you establish ceilings for services offered by resources, generally for foster care and adoption subsidy services provided under Title IV-E. This ceiling is the maximum amount the State will reimburse the Department, or other applicable county, region, or provider for a service. Each year you compute ceilings based on the statewide average rates for all services and enter the results of your calculations into TFACTS.

After you record a budget ceiling you enter the budget details for the Service Ceiling, Authority Number, or Fund Source service category.

The system allows you to add a new ceiling and record the annual updates to the ceilings already in the system.

1. From the Home screen, click the Financial tab. The Service Search Criteria screen appears.

2. Click the Maintain Budget Ceilings link in the link menu. The Budget Ceilings screen appears.

3. Enter search criteria to find existing service ceiling records and click Search. The matching service ceiling records appear in the results grid.

4. Click select for a record if you want to update an existing budget ceiling record.

5. To add a new budget ceiling, select the type of budget below and click Add Ceiling.  

   • Authority Number – The Authority Number Budget Details screen appears.  

     a.	Complete the required details for the authority number.
     b.	Click Add Sub Budget to record additional details for other authority numbers that are subordinate to the main authority number budget. You can select a notification percentage to assist with budget monitoring.
     c.	Click Save to return to the Authority Number Budget Details screen.
     d.	Click Save again to return to the Budget Ceilings screen.

      

   • Fund Source –  The Fund Source Budget Details screen appears.  

     a.	Complete the required details for the fund source.
     b.	Click Add Sub Budget to record additional details for other fund sources that are subordinate to the main fund source budget. You can select a notification percentage to assist with budget monitoring.
     c.	Click Save to return to the Fund Source Budget Details screen.
     d.	Click Save again to return to the Budget Ceilings screen.

      

   • Service Budget – The Service Budget Details screen appears.    

     a.	Complete the required details for the service budget.
     b.	Click Add Sub Budget to record additional details for other service budgets that are subordinate to the main service budget. You can select a notification percentage to assist with budget monitoring.
     c.	Click Save to return to the Service Budget Details screen.
     d.	Click Save again to return to the Budget Ceilings screen.

      

   • Service Ceiling – The Service Ceiling Budget Details screen appears.

     a.	Complete all the details for the service ceiling.
     b.	Click Save to return to the Budget Ceilings screen.

      

6. After the budget ceilings are established, the Fund Allocation tab shows the fund sources for that budget and the used amount for each source.

See also:

Record an authority number for services

Record an organization service